Terms of service
These are the conditions that apply to every transfer we run. They are the same ones our drivers and our office work to, written out so you can read them before you book rather than after something goes wrong.
Last updated: 22 September 2026
Prices and what moves them
- VAT
All prices include VAT at 10%, unless the price list or your written quote says otherwise.
- What the price includes
Fuel, motorway tolls, parking at the airport or terminal, and taxes are all inside the figure you are quoted. There is no fuel surcharge and no adjustment afterwards: the price we confirm is the price you pay.
The only things that change it are the night and holiday surcharges below, and they are told to you before you book, never after.
- Night service
Between 22:00 and 06:59, +20%.
- Public holidays
The following days carry +20%:
- Christmas: 24 and 25 December
- New Year: 31 December and 1 January
- Easter Sunday and Easter Monday
- Labour Day: 1 May
- Ferragosto: 15 August
Night and holiday surcharges are not added together. When a journey falls into both, only the higher of the two applies.
- Quotes that need confirming
A member of our staff confirms the price in writing before the booking is final in two cases:
- several vehicles on the same day, for a private or corporate event, or for a large group;
- dates that fall inside a major event or trade fair, when both price and availability can move.
Multiple vehicles for an event are quoted individually. Write to us with the dates, the numbers and the programme and we come back with one figure for the whole job.
- City-specific extras
Some destinations carry an extra that applies only there. Where one exists it is shown with the route, not hidden in a footnote.
Booking and payment
- How a booking is made
You send the request, a person reads it and replies with one all-inclusive price for your journey. Nothing is committed until you say yes: asking costs nothing and there is no card field anywhere on this website.
- Payment, before the day
Once you confirm, we send you a payment link or the payment details, and the transfer is paid in advance.
Only then is the vehicle held for you. We do not start a service that has not been paid: a car and a driver committed to one journey cannot be sold twice, and the fixed price only works because the booking is certain on both sides.
On the day itself nothing changes hands. The driver has no card machine and asks you for nothing.
Waiting time
- Free waiting included
Airport, scheduled flight 1 hour Airport, private flight 30 minutes Cruise port 30 minutes Railway station 20 minutes Hotel or address 15 minutes At the airport the clock starts at the time your flight actually lands, not at the time you booked, so a delayed arrival does not eat into your free hour. For private flights it starts at the booked time.
Beyond these allowances the extra-hour rate below applies.
- Arrivals scheduled after 23:00
For flights and trains timetabled to arrive after 23:00, a delay is charged as extra hours and the transfer cannot be moved to another time. There is no driver left to reassign at that hour, which is why this one route works differently from all the others.
- Extra hours
Charged per hour, for waiting beyond the allowance above or for time at your disposal during the service:
Saloon car €100.00 Luxury €150.00 Minivan €120.00 Sprinter €150.00
Requests and extras
- Child seats
€30.00 per seat.
Availability is not guaranteed. Ask for it when you book, or at the latest before the day: our logistics team checks whether a seat of the right size is free and confirms it to you. Tell us the age of each child, because the seat that fits a three-year-old is the wrong one for a seven-year-old.
- Skis and bulky loads
Ski bags, snowboards, boot bags, golf bags, pushchairs, wheelchairs and bicycles are carried, and are quoted separately from the transfer price.
Tell us how many pieces when you request the transfer: the quote you receive already covers them, and nothing is added on the day.
- Pets
€30.00 per journey. Tell us the animal and whether it travels in a carrier when you book.
- Extra stop along the way
€50.00 when the stop is on the route. A detour that leaves the route is quoted separately.
- Pick-up inside a railway station
€30.00. This covers access to the station itself, where a vehicle cannot simply wait at the kerb.
- Facing seats in a minivan
The conference seating layout is not guaranteed. If you need it, say so when you book so logistics can take it into account when assigning the vehicle.
Changes and cancellation
- Single booking
Free cancellation up to 24 hours before the service.
- Several bookings on the same day
For events and group bookings, free cancellation up to 48 hours before the service.
- Later than that
A cancellation received inside those windows is charged at 100% of the agreed amount. The vehicle and the driver are committed to you by then and cannot be sold twice.
These conditions are issued by Almar S.r.l.s., Sestiere San Marco 5296, 30124 Venezia (VE), VAT 04657560274. Anything not covered here, ask before you book: booking@vcetransfers.com. See also the privacy policy and the cookie policy.